Professional services firms are no strangers to the M&A landscape. If your firm hasn’t been part of a merger or acquisition, some of your competition certainly has. Global M&A activity has broken all-time records in recent years. Recent research shows that the momentum has slowed as a result of the COVID-19 pandemic and other economy-shaking events setting 2022 off to a rocky start in terms of M&A activity. Healthcare, technology and media-related brands have experienced the most consolidation, but increasingly complex and global projects have also driven the demand for similarly large and complex organizations to service their needs – we have seen this especially in industries connected with US infrastructure projects (ex. Architecture, Engineering, and Construction firms). In these cases the acute demand for mid-career talent is a major constraint to pursuing and delivering the highest quality projects. Acquisition is a way to secure and retain talent quickly (if executed well). As leading experts gain more influence, there is a strong case for firms to consolidate their talent, infrastructure and relationships.
How do mergers and acquisitions impact a firm’s brand (maybe even multiple brands if we’re talking about a “house of brands”), marketing and business development? Let’s explore some of the challenges and opportunities that may be in store.
Mind the gaps
Mergers and acquisitions bring all kinds of operational opportunities and challenges to the table. In this post, we’ll focus on strategic M&As from the perspective of branding and marketing. While a merger or acquisition can be a path to growth, teams must be vigilant to avoid introducing new problems that might damage a firm’s reputation or open up rifts between internal teams. Speaking of rifts, owners and the managers responsible for implementing the M&A process may have very different expectations for the resulting brand. This misalignment of vision can set up unnecessary tension and distraction early on, slowing down integration and leaving opportunities on the table.
When owners and key leadership teams develop their M&A strategy, they often focus on key benefits like:
- Operational efficiency: Is the consolidated organization in a stronger position to streamline operations and reduce expense?
- Business development: Do new teams provide access to untapped markets or better positioning throughout the lifecycle of projects?
- Talent and infrastructure: Would a merger or acquisition bring compelling additions to leadership and expertise? Fully functional teams also reduce the need for costly training and mentoring.
Directors and practice leaders may not hear about potential M&As until negotiations are nearly complete — or already a done deal — so they may focus on more downstream concerns, such as:
- Cultural alignment: Do combined teams share the same cultural values? How will we all get on the same page?
- Clear communication: How will we message this merger or acquisition to current and potential clients? What about recruits? Will we lose our focus or create market confusion?
- How are we going to update our brand identity materials?: There are a lot of branding projects to consider when teams join forces. Business cards, collateral, email signatures, website, event materials, IT, signage — the list goes on and on.
Both perspectives are valuable, so it is important to clearly define expectations and prepare your teams at the earliest practical point in your M&A branding and marketing adventure. They will have plenty to think about.
Mergers and acquisitions are creating larger and more complex organizations with broader reach and more diverse services. In theory, the resulting firm can do things neither of its component companies could do before. In reality, however, many mergers and acquisitions produce poorly differentiated brands that lack the focus, personality or market appeal of their progenitors.
Hinge’s most recent professional services buying behavior research has shown that buyers prefer professional services firms that specialize — usually in either the buyer’s industry or the specific problem they need to solve. This preference for specialists presents a challenge to any firm that is drifting toward a more generic brand perception.
A plan that works
The good news is that with some planning, firms can navigate M&A branding challenges and benefit from the strategic opportunities a merger or acquisition presents. First, think about the audiences you will be addressing.
- Internal audiences: From business-unit and company-wide leaders to subject matter experts, your executive team needs clear brand and positioning guidance. Focus first on people in your organization who have the most contact with current and prospective clients, then work inward. Paint a clear picture of your consolidated brand’s new position in the marketplace and how you will address the inevitable questions and objections. Client-facing teams will have to explain and defend the new brand, so be sure you develop the appropriate tools and training they need. In short, equip your team to be compelling advocates.
- External audiences: Even with the best training and tools, internal teams will have limited reach when it comes to explaining your brand’s recent evolution. M&As introduce new teams, services, sometimes even completely new business models — so it is important to update your external communication tools to reflect the new firm. Without a strong message that explains your transformation, your audiences may come up with their own narrative, and it may not be a flattering one. Be prepared to control the message from the beginning. A press release alone may not be sufficient to define the newly coalesced company. A more sophisticated launch strategy may be required.
Now that we’ve divided our initiatives into the highest-level audiences, we work toward an objective understanding of overall brand equity and prioritize any key roles within those groups. What are the biggest questions and objections to address inside your organization and outside?
Example Internal Objections:
- How does our org chart change?
- Do our responsibilities change?
- Now that we have two teams that do X – who do I go to?
- How do I refer to our brand?
- When is our branded material going to be updated?
- Am I still going to have a job?
Example External Objections:
- Are my contacts and services going to change?
- What about “X” – isn’t that a conflict of interest?
- Who bought whom? What’s the relationship between the brands?
- Is leadership changing?
- What else do you do now?
- Now you’re the same as “X-generic-brand”.
- What does this mean for my project?
- Will we receive the same level of service?
- I’ve never heard of your brand. Are you new?
One of the best ways to get an objective view of your brand’s perception is to research your target audience. Interviewing clients and prospects will help you to identify objections and prioritize your messaging. Perhaps more importantly, you may uncover what values and traits resonate with specific audiences. Keep in mind that the validity of your results depends on the quality of your survey design and the experience and perceived impartiality of your interviewers, so this may not be the place to do it yourself.
When designing a baseline study, it pays to think about the future, too. Will you be repeating this research later to determine if you’ve actually achieved your marketplace perception and visibility goals? If so, design your study questions carefully so they make sense in the context of both an initial survey and a follow-up study. Using the same instrument, you can produce a valid, apples-to-apples comparison.
Internal team perspectives matter too. It’s a great idea to use a marketplace study as an opportunity to also “take the temperature” of your internal teams. You will be able to compare internal perceptions to external ones, which can show you how well attuned your people are to your clients’ perceptions. And the more involved teams are in your overall positioning discussion, the more likely they are to buy into the new strategy. I’m not advocating a committee consensus approach (that pretty much guarantees a long and torturous process), but by building a process that encourages internal input, the M&A branding process can be positive, inclusive and insightful.
When establishing an objective baseline, your firm also has the opportunity to assess relative brand strength to help determine next steps and prioritize communication efforts. For example, if a newly acquired firm has very little brand recognition in the marketplace, the faster it is incorporated in the stronger brand, the better. Chance are, this will take less investment than if that same firm was highly visible and had a strong reputation on its own. It’s a lot like physics – a stronger incoming brand will require more effort to offset existing brand perceptions and educate audiences about your new brand configuration.
Using your initial assessment of the merging firms’ brand strengths, your team can develop an appropriate milestone schedule and budget for implementation. If mergers and acquisitions are part of your firm’s ongoing growth plan, it would be worth the effort to create implementation plan templates for typical brand strength scenarios.
A few high-level examples:
- Plan 1 – Small brand with little visibility and reputation
- Fast integration schedule– focusing on internal training, maximum cost efficiency and promoting the value of its more visible brand assets.
- Plan 2 – Medium brand with regional visibility and reputation
- Moderate integration schedule– balancing cost efficiency with clear internal and external communication programs and local visibility campaigns.
- Plan 3 – Larger brand with national or international visibility and reputation
- Longer integration schedule – considering pre-integration campaign, brand rollout, and post-integration campaign.
In addition to laying out clear implementation milestones (are teams executing the plan as intended?), any plan should outline key visibility and engagement metrics so you can evaluate your progress and make adjustments along the way. Keep in mind that the longer the integration schedule, the greater the chance that market changes will move your goal posts.
Regular reporting and discussion around these metrics have secondary benefits, too: they support internal team engagement and help to improve moral and retention. Don’t forget to keep your internal teams informed about changes to your positioning or messaging. Tying your goals and progress back to internal survey findings are also a great way to show teams that they have been heard by leadership.
Once you’ve launched your newly integrated brand, consider scheduling another brand perception study a few months out to see what affect your merger or acquisition has had on your buyers. An impact study is also a valuable tool for internal team communication. Typically, it will provide areas to celebrate success and progress – and highlight areas that require continued focus and training.
Strategies and tools
A thoughtful M&A plan should not only set the goal posts, it should identify the specific initiatives and tools you’ll need to carry it out. The most successful mergers and acquisitions anticipate and plan for every detail. Here are some things to think about as you develop your plan:
Consider overall ROI: What if your firm has been growing through M&A but has skipped the step of integrating or absorbing the brands? In this “house of brands” scenario, businesses may be left to operate profitably with relatively little obvious influence from the purchasing firm. Keep in mind that there is a cost to maintaining separate brands, and doing so does little to enhance the reputation of the purchasing firm.
Based on Hinge’s industry research, smaller firms typically spend a higher percentage of revenue on marketing and business development efforts for the same return. When multiplying this higher relative cost across brand, there must be a strong case and value attached to maintaining individual, specialized brands that must remain specialized (consider Proctor & Gamble’s house of brands, for instance).
Source: 2019 High Growth Study: All Professional Services Edition
Position clearly: Maintaining a clear positioning strategy anchored by compelling firm-wide differentiators is crucial for any professional services firm. But it can be even trickier for firms going through the M&A process. In an M&A situation, the positioning strategy of one or both firms may change — potentially radically. So make sure you can come out of the process with clear and compelling differentiators.
Incorporate employer branding: Attracting and keeping top talent is critical during and after the M&A process. Opportunities for professional growth, team mentorship, investment in personal branding and company culture will continue to be important factors, so don’t overlook them.
Build an M&A friendly website: A professional services firm’s website is one of its most visible and engaging brand assets. And it should support and reflect your firm’s growth strategy. A website that supports M&A fueled growth should be easy to update and flexible enough to support incoming teams and brand assets.
Lean on social media: Your firm’s website might be the hub of its online presence – but what about the spokes? Social media and backlinks from qualified publications are powerful visibility builders. During times of transition, these networks can also help educate audiences on new capabilities, teams and the ongoing evolution of your brand.
Build M&A friendly collateral and pursuit systems: Just like your firm’s website, collateral and pursuit tools like qualifications decks, proposals and interview kits should be designed with flexibility in mind. A well-designed system will accommodate new content, teams and transitional branding without a lot of help from outside vendors.
Have a plan for CRM and automation tools: Move to quickly incorporate business process that involve CRM and link to automation tools. Effective training processes, regular reporting and encouragement are key. The reward is real-time feedback on the impact of brand integration efforts. New teams bring new ideas and exposure so it’s important that information flows both ways during the training process and your CRM and automation tools are flexible enough to adapt new naming conventions business development stages.
Keep your ear to the ground with analytics: Online analytics tools like Google Analytics and SEO research tools like Moz and Ahrefs allow you to measure and adjust during the M&A process. Pay close attention to engagement metrics and user flow to understand friction points. While analytics are always valuable to any business, they are especially important to get right during brand transitions.
Wrapping it up
The last strategy I’ll share might be the most important — have fun! It’s easy to feel overwhelmed by the logistics of positioning and branding two firms during the M&A process, but each transition is an opportunity to re-evaluate what makes your brand valuable. It’s a chance to reinforce that message with internal teams and make sure everyone is rowing in the same direction. It’s also a chance to gather your teams’ input on important strategic branding decisions and surface new opportunities that might not even be on your radar. Help teams focus on the potential created by their combined strength and avoid crippling uncertainty and distraction.
The M&A Guide for Professional Services FirmsDownload Now
How Hinge Can Help
Hinge, a global leader in professional services branding and marketing, helps firms grow faster and become more profitable. We offer a comprehensive suite of research, marketing and strategy services. Our research-based strategies are designed to be practical for firms of any size. And our groundbreaking Visible Firm program combines research, strategy, implementation, training and more.